Skip to content

The SentinelHQ platform

Compliance and safeguarding records that build themselves and stand up to scrutiny.

One platform for golf clubs, county golf unions, junior sport, recruitment agencies and care homes.

See how it worksExplore the products →

Request a demo

We'll reply within one working day.

Which products interest you?

By submitting you agree to our privacy policy.

Prefer to pick a time yourself? Book a call

How it works

One engine behind every product.

Whether it's a golf club, a county union, an agency or a care home, records are captured, connected and proved the same way.

01

Speak it

Staff describe what happened or what they checked, by voice, on a phone. AI turns it into a structured, dated record.

Recording0:12
Structured recordArea, finding, action, time
DATED
02

Upload it

Drop in a safety data sheet, certificate or policy PDF. AI reads it and fills the right fields.

UploadRead by AI
PDF
Safety data sheet.pdf
8 pages
Product
Turf fertiliser
Hazards
Irritant
PPE
Gloves, goggles
03

It joins the dots

One note can create every linked record: the incident, the maintenance fault, the register update and the reporting check.

From one note4 records

"Chemical spill in the shed, cleaned up, the drum's split."

IncidentMaintenance faultRegister updateReporting check
04

Prove it

A live compliance score, automatic reminders and a full timestamped audit trail, with evidence ready to hand over.

ComplianceLive
84/ 100
ADVANCED
Reminder sentTraining renewal due
DUE
Evidence packTimestamped audit trail
READY

AI drafts. A person reviews, approves and stays accountable.

The product family

One platform. Five regulated sectors.

Each product arrives set up for its own regulatory context, and every one of them runs on the same engine.

For golf clubs · health & safety

ClubSentinel

Health & safety for UK golf clubs.

  • Voice records from the course, including the Greens Report by voice
  • AI reads safety data sheets into the COSHH register
  • A QR code on every asset to log checks on the spot
  • Incidents & RIDDOR checks, a live H&S score and automatic reminders to heads of department
Visit clubsentinel.co.uk ↗
For golf clubs & county unions · junior safeguarding

CountyConsent

Junior golf consent and safeguarding.

  • Parents complete consent, medical and emergency details from a secure link
  • Medical alerts visible to staff on the day
  • Consent expiry and turning-18 alerts, with guided erasure
  • A full audit trail and Golf Genius sync
Visit countyconsent.co.uk ↗
For any junior sport

SportConsent

Every child. Every sport. Protected.

  • One consent covers all a club's activities for 12 months
  • Medical and emergency information, on hand when it's needed
  • DSAR, erasure and turning-18 handling
  • A full audit trail
Visit sportconsent.co.uk ↗
For recruitment agencies

ReferenceSentinel

Reference checking and workforce compliance.

  • Automatic referee chasing by email and SMS
  • AI fraud and red-flag detection on every reference
  • An AI reference summary and referee quality score
  • Right to Work & DBS tracking, readiness scoring and a compliance gate before shift booking
Visit referencesentinel.co.uk ↗
For care homes

CareSentinel

Compliance shaped around CQC expectations.

  • Voice-to-record incidents, medication errors and safeguarding notes
  • RIDDOR, Section 42 and CQC notification flags
  • AI reads safety data sheets
  • CQC readiness across all 34 quality statements
Visit caresentinel.uk ↗

Customers

Don't take our word for it. Take theirs.

"ClubSentinel has completely changed how we approach health and safety compliance. The AI features are a massive bonus, especially being able to speak a report and have it create and log it there and then. Now it's a simple job to look at the dashboard and see exactly what's due and when."
Geoff Aisbitt
Health & Safety Manager, Wearside Golf Club
"Heads of department receive automatic notifications when a document or task is due, so nothing gets missed. Our head greenkeeper uses a dedicated greens report module that lets them walk the course and record observations by voice. Every piece of equipment and club asset carries a QR code. Staff scan it on the spot to view the full service history, log an inspection or raise a fault, no going back to the office to update a spreadsheet. For any club that takes health and safety compliance seriously, I would strongly recommend ClubSentinel."
Ray Tatters
Chairman, Wearside Golf Club
"Kevin took an initial concept and developed a comprehensive digital safeguarding and parental consent system that has transformed our processes, significantly reducing administration and improving access to critical safeguarding information. CountyConsent has exceeded our expectations and provides a model that could be adopted across many sports."
Paul Tinkler
Junior Safeguarding Chair, Durham County Golf Union
Kevin Jager, founder of SentinelHQ, teeing off on a golf course

From the founder

Started by a golfer. Built with people who do the checks.

I'm Kevin. I've worked in tech and web development since 1997. The health and safety system at my previous club was hard to use and couldn't show the checks had actually been done. So I built ClubSentinel, and kept it simple enough for every member of staff to use every day. Once it was working, we realised plenty of other industries had the same problem: compliance software that's either too complicated or too generic to fit the job. So we took the same approach to junior sport, recruitment and care.

SentinelHQ is a small team based in North East England. I build the software, working alongside people who do compliance for a living, from recruitment compliance specialists to a golf club health and safety manager. They shape what each product does, so it works the way the job really works. When you get in touch, you speak to the people who built it. Every product since has started from the same question: when someone asks for the evidence, can you show it?

Kevin JagerFounder, SentinelHQ, on behalf of the team

Bespoke by default

Your organisation, your version.

We're small and nimble by design. Any SentinelHQ product can be tailored to how you work, or built into a company-specific version. You talk directly to the people who build it.

What we can shape for you

  • Your terminologyRecords, roles and areas named the way your team already talks.
  • Your records and fieldsThe information your regulator and your team actually need.
  • Your workflowsApprovals, reminders and sign-off routes that match how you run.
  • Your brandingA company-specific version that looks and feels like yours.
  1. 1Tell us how you workThe records, fields and rules your regulator and your team need.
  2. 2We shape itYour terminology, workflows and branding.
  3. 3It ships as yoursHosted and supported in the UK.
Talk to us about a bespoke buildSpeak directly to the people who build it.
HostingUK hosted, encrypted in transit and at rest
Data protectionICO registered, ZC175485
RegisteredSentinelHQ Limited, company no. 17242389
Built inNorth East England

Book a call

A 30-minute walkthrough, on a live system.

Pick a time that suits you. We'll tailor the session to how your organisation runs compliance and safeguarding.

Choose a day

October 2026

Pick a highlighted day to see times

Calls run Monday to Friday, 10:00 to 16:00 UK time.

Your details

Pick a date and time first