Built for every corner of the club — the course, the clubhouse, the kitchen and the cellar.
Photo: Bill Boaden, CC BY-SA 2.0, cropped
ClubSentinel turns your team's voice notes and the paperwork you already hold into structured, inspection-ready records — with one live compliance score for the whole club.
This week's focus — Training is your lowest area at 71%. Renew the 3 expiring tickets.
Greenkeeping's records are in the shed, the kitchen's are by the pass, the cellar checks are on a clipboard and the training certificates sit in someone's inbox. You're accountable for all of it — and on any given day, nobody's quite sure what's current. ClubSentinel brings every duty into one system, captured where the work happens.
Speak a record from the course, or hand ClubSentinel the documents you already have — the AI reads them, builds the records, and answers your questions from them.
A greenkeeper describes the day's checks from the course; a manager logs an incident by voice. AI turns the words into a structured, dated record — no blank forms.
Drop in a safety data sheet, a certificate or a policy PDF and ClubSentinel pulls the fields straight out — populating your COSHH register, training matrix and document store.
"What's still outstanding before Friday's inspection?" Get a straight answer drawn only from your club's records — no digging through folders or inboxes.
One voice note about a chemical spill can log the incident, update the COSHH register, raise the maintenance fault and prep the RIDDOR check — all linked, entered once.
Operations, Records and Audit — one platform, one score, everything connected. Here's the shape of it; the full detail lives on the ClubSentinel site.
The greenkeeping team's daily record — sprays, mowing, ground conditions and kit — logged by voice from the course.
Scan the mower, see its full history, log the check on the spot.
Faults raised the moment they're spotted — nothing waiting on a memo.
Course, clubhouse and kitchen walks, recorded and dated.
Recurring checks come round on their own — you just confirm them.
No certificate or ticket lapses without you knowing.
Method statements and risk assessments people actually follow.
Policies, certs and records in one place — current, not buried.
The near-miss is logged and RIDDOR reportability is checked — by voice, in seconds.
Evidence packs that build themselves, ready to hand over.
Walk the audit once; findings file themselves against the right standard.
Your own checks, built once and reused everywhere.
One register showing exactly where you stand on every duty.
Every chemical accounted for — the AI reads the fields off the SDS.
Concerns documented and the right thresholds checked for you.
Records go in by voice at the point of work and land on one dashboard that updates the moment a record closes. Your overall score is weighted across seven areas — so it reflects real-world risk, not box-ticking.
Percentages show the weight each area carries toward the total score.
"ClubSentinel has completely changed how we approach health and safety compliance management at the club. The AI features are a massive bonus — especially the ability to speak a report and have it create and log it there and then. It was easy to get all the records into the system, and now it's a simple job to look at the dashboard and see exactly what's due and when."
"Heads of department receive automatic notifications when a document or task is due, so nothing gets missed. Our head greenkeeper uses a dedicated greens report module that lets them walk the course and record observations by voice. Every piece of equipment and club asset carries a QR code. Staff scan it on the spot to view the full service history, log an inspection or raise a fault, no going back to the office to update a spreadsheet. For any club that takes health and safety compliance seriously, I would strongly recommend ClubSentinel."
Yes. The modules, language and workflows are built around how UK golf clubs actually run — the greenkeeping shed, the course, the clubhouse kitchen and the bar cellar — not generic compliance software bent to fit. The Greens Report module in particular has no equivalent in general H&S tools.
Your overall score is a single number from 0–100, weighted across seven core areas: Incidents (22%), Maintenance (18%), Training (16%), Documents (13%), Inspections (12%), COSHH (12%) and Assets (7%). Each area scores on whether records are present, current and complete, and the total moves as records go in. A "this week's focus" line tells you your lowest area and the single most useful thing to do next.
No — that's the part most systems get wrong. You populate ClubSentinel from documents you already have: upload a safety data sheet and the AI reads it straight into your COSHH register; upload certificates and policies and they're filed and dated automatically. After setup, keeping it current is a few seconds a day by voice.
Yes. Unlimited staff accounts are included at no extra cost, so greenkeepers, bar staff, the club manager and committee members can all log and view what's relevant to them. There's no per-user fee.
ClubSentinel is built around UK health & safety duties — risk assessments, COSHH, RIDDOR reporting, training records, equipment checks and the evidence trail an inspector or insurer expects. It helps you stay inspection-ready and prove what you've done, though it doesn't replace your own legal responsibility for compliance.
£199 per month for one club — every module, the live compliance score, unlimited staff accounts and onboarding included. No tiers and no per-user fees. Billed monthly with no long contract, and you can cancel anytime. Annual invoicing is available on request.
See ClubSentinel running on your own club's data — or start today. £199/month, billed monthly, cancel anytime.